¹úÃñ²ÊƱ Policy Hub
Navigate the hub
Policy Hub
-
The Code of Conduct and Values (the Code) was created in collaboration with students and staff across the University, with a focus on providing clear parameters for respectful conduct. The Code is our overarching policy document that sets out our values and addresses our legislative obligations. We each have the power to make a positive difference in the way that we choose to respond when unforeseen circumstances arise. The new Code can support us to navigate complex circumstances.
Principles:
1: We are an inclusive ¹úÃñ²ÊƱ community where everyone belongs
3: We act with integrity, honesty and trust
4: We act responsibly and professionally
5: We act lawfully and comply with this Code, policy documents and regulation
The Code of Conduct and Values is effective 17 May 2024.°Õ³ó±ðÌýCode of Conduct and ValuesÌýreplaced four codes of conduct:
- Code of Conduct
- Student Code of Conduct
- Research Code of Conduct
- Academic Freedom and Freedom of Speech Code of Conduct.
The Code of Conduct and Values adopts industry codes to maintain currency including the:
-
The new Delegations PolicyÌýis effective from 1 January 2025. Schedules for each area of activity support the policy.Ìý
It has been designed as a comprehensive reference to enhance clarity, build trust and enable efficiency in decision-making across the University.Ìý
The policy outlines:
- Specific functions performed by delegated authorities.
- University Council’s functions and delegations under the (NSW).
- Guidelines for exercising authorisation under other legislation.
- Requirements for altering delegations and authorisations.
This policy replaces:Ìý
If you have any links to the retired delegations of authority, please change these to link to the Delegations Policy and schedules on the Policy Hub.
-
¹úÃñ²ÊƱ is trusted with public and private funds to fulfil its vision to improve lives globally, through innovative research, transformative education and a commitment to a just society.
This policy:- states the ¹úÃñ²ÊƱ principles and objectives for expenditure and financial management
- allocates financial authority and responsibilities
- defines expected standards for expenditure and financial management, and
- states procedural requirements for each type of expenditure and financial activity.
¹úÃñ²ÊƱ has a newÌýFinance PolicyÌýeffective fromÌý1 February 2024.
This policy has replaced:
-
The new Information Governance Policy is effective from 1 February 2025.
The purpose of this policy is to:Ìý
- provide a comprehensive set of enterprise-wide principles and procedures for the (i) governance and management of data, information and records, and (ii) use of , digital communication platforms/technologies and artificial intelligence (AI) systems or tools
- ensure ¹úÃñ²ÊƱ complies with applicable laws, standards, codes, guidelines, ethics approvals and contractual obligations in relation to information governance.Ìý ÌýÌý
Principles
- Data governance and management
- Records and information management
- Privacy
- Data breaches
- Use of ¹úÃñ²ÊƱ information resources and digital communication platforms/technologies
- Use of AI systems or tools
Procedures
Section 1: Data Governance and ManagementÌý
Section 2: Records and Information Management
Section 3: PrivacyÌý
Section 4: Data Breach Procedure
Section 5: Use of Information Resources and Digital Communications PlatformsÌý
Section 6: Use of Artificial Intelligence Systems or Tools Procedure -
The new Risk and Compliance Policy is effective from 1 June 2024.
This policy states the principles and requirements to manage ¹úÃñ²ÊƱ’s
- risk management practices in its operations, activities, governance and decision-making
- legislative compliance obligationsÌý
- third-party arrangements (including commercial activities).
About the Policy Transformation Program
The Office of Assurance and Integrity has been leading the Policy Transformation Program (PTP) to consolidate the existing policy suite of more than 260 policy documents into one code and 23 policies.
The feedback received via the Insight survey and subsequent listening groups reinforced the aims of the PTP to:
- reduce the number of policies and cut down on red tape
- adopt a trust-based approach to decision-making
- apply plain language for ease of understanding
- provide an accessible format.
This is a major reform to simplify and transform our policies. The PTP has several phases and will be implemented over three years. It will improve how we approach policy collaboration across the University.
Visit theÌýfor more information about the program.
News
Find out here which policies have been transformed at ¹úÃñ²ÊƱ.
¹úÃñ²ÊƱ has launched our newÌýInformation Governance Policy.Ìý
Through partnership with colleagues from the Data Risk Management Project (DRMP), we have worked closely with key stakeholders and experts across the university to develop this policy. It’s designed for students, researchers, trainees, employees, and affiliates and sets out clear principles for managing data and using our digital resources.
Here are some of the key changes:
Consolidation of multiple policy documents: we’ve combined 15 policy documents into one, including the Acceptable Use of ¹úÃñ²ÊƱ Information Resources Policy, AI Guiding Principles, Data Breach Policy and Procedure, and many more.
NewÌýInformation Governance Instruction Manual: this manual includes related standards and guidance to be used alongside the policy.
Plain language content: we’ve refined the content so it is easier to understand.
Clear requirements and authority delegations: we’ve clearly defined what’s required and who’s responsible across ¹úÃñ²ÊƱ.
This policy ensures that we comply with all relevant laws, standards, codes, guidelines, ethics approvals, and contractual obligations related to information governance.
We couldn’t have done this without the input and support of the entire ¹úÃñ²ÊƱ community. Thank you for your contributions, and let’s keep the collaboration going as we implement this policy!
New policy documents
Consolidated documents
- Acceptable Use of ¹úÃñ²ÊƱ Information Resources Policy
- AI Guiding Principles
- Data Breach PolicyÌý
- Data BreachProcedure
- Data Classification Standard
- Data Governance Policy
- Data Retention Procedure – Home Drives, Office 365 & One Drive
- Email Policy
- Handling Research Material and Data Procedure
- Privacy Policy*
- Privacy Collection Statements
- Recordkeeping PolicyÌý
- Recordkeeping StandardÌý
- Research Data Governance and Materials Handling Policy**
- Third Party Agreement Recordkeeping Guideline
- zID Usage GuidelineÌýÌý
Ìý
* theÌýPrivacy Management PlanÌýhas been established as a stand alone document within Legal and Compliance
** The Research Policy Transformation Project has started this year and may address gap areas.
Ìý